We are seeking a Part-Time administrative assistant to support a growing marketing consulting firm. The Administrative Assistant needs to be able to execute across several different areas: admin, bookkeeping, operations, research operations, project management, and administration. The ideal candidate will be a master of logistics & who thrives in a fast-paced, highly collaborative, and entrepreneurial environment while working remotely. This individual will be able to take direction, as well as access and solve problems on their own. This person will carry a significant amount of responsibility, and we will rely on this individual to support internal processes, coordinate activities, and be self-driven to accomplish needed tasks.

Some Responsibilities:

• Manage owner's calendar, schedule and meeting requests, and email Inbox
• Collaborate closely with researchers & consultants and clients to manage project deadlines and deliverables
• Manage administrative operations, including bookkeeping and client billing
• Project management, including updating project management software
• Manage ongoing recruitment efforts for our virtual customer research, including email outreach, calendar invites, communication of key details, and incentive sending.
• Identify areas for process improvement and innovation - be willing to identify and suggest changes to improve efficiency or identify new operational methods.
• Recruitment ads on Reddit and LinkedIn
• Light research as needed
• Help with deliverable creation (ex: Summarize research from Powerpoint into a two-page summary - this is probably 3-4 hours per week of work)
• Project management: Identity, select and deploy a project management tool, such as Monday.com, Wrike, or Clickup Account Operations
• Work directly with clients as needed
• Update firm’s Website
•  Statement of Work prep with consultants
• Client and project scheduling
• Support LinkedIn page and social media posts
• Light IT management
• Light HR
• Client Billing: Submitting invoices to clients, manage and track invoices (multiple different clients on multiple different invoice schedules)
• Coordination with clients
• Help develop sales proposals
• Schedule /meeting management

Requirements:

• Three-plus years of professional experience as an administrative or executive assistant and company bookkeeper
• Command of Google G-Suite/Workspace
• Command of Quickbooks
• Demonstrated ability to learn new, highly complex subject matters quickly
• Self-motivated and capable of working in a fast-paced startup environment while managing multiple projects simultaneously
• Natural problem-solver, collaborator, and team player
• Strong written communication, verbal communication, and interpersonal skills
• Excellent time management and organizational skills 

About the Company:

A small, highly nimble consulting company that appreciates flexibility and freedom. As such, we are a 100% work-from-home company looking for employees who want flexibility in their jobs. We are hard workers who play hard as well. Creativity, problem-solving, and the ability to improve inefficient processes are rewarded. Apply to the job to receive a full description of job duties. This will likely become a full-time role as the company and needs to grow. This will be a 20-30 hour per week role. This is a highly flexible position 20-25 hours per week, with working hours from 7:00am to 9:00am PST mandatory, with flexibility of the remaining 2-3 hours a day. This could become a full-time role for someone who exceeds expectations and can contribute to the company's goals.